The 52nd Midyear Meeting will be held in the oceanside city of San Diego, California, 17-20 February 2019. Known for its warm climate and beautiful beaches, San Diego is located on the Pacific coast of Southern California. San Diego offers a variety of activities as well as easy access to nearby parks and the San Diego Zoo. The midyear will not be a topical meeting so we are strongly soliciting the full spectrum of radiation protection specialties. Everyone is welcome to come to share their work to make this a wonderful midyear meeting!
Contributed abstracts are requested for sessions on the following topics:
D. Emergency Planning/Response
F. External Dosimetry
G. Homeland Security
I. Internal Dosimetry and Bioassay
J. Medical Physics
K. Military Health Physics
M. Operational Health Physics
N. Reactor Health Physics
O. Regulatory/Legal Issues
P. Risk Analysis
Q. Other Special Session (specify)
Please submit your abstract (including special session abstracts) through this HPS website. Please contact Greg Komp, the Midyear Task Force Chair, regarding Special Sessions (email: firstname.lastname@example.org). The deadline for submitting abstracts is 21 September 2018. Submittal & presentation guidelines can be found at http://hps.org/meetings/.
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A submitted abstract is a commitment to present; cancellations should be avoided.
If extenuating circumstances prevent the presenting author from making the presentation, it is the author's responsibility to find an alternate presenter.
Presenters who submit more than one abstract and cancel must find alternate presenters; otherwise, you will be limited to one abstract for future meetings.
Author Eligibility: Any member of the Society, other science professionals, and students may submit an abstract for presentation at the Annual or Midyear Meetings. The priority of abstract acceptance will be as follows: society members, non-members sponsored by Society members, and unsponsored non-members. Sponsors must endorse the abstract by including their name and HPS ID number on the electronic form.
Abstract Acceptance: Notification of acceptance will be sent to the presenting author during November 2018. Please note that the technical session you select is for Program Committee guidance only. Due to scheduling or topical interest, the Program Committee may find it necessary to reassign your presentation to a technical session different from what you selected.
Computer projection is the preferred presentation format for all sessions. Presentations shall be prepared in Microsoft PowerPoint.
Guidelines for preparing visuals will be posted on the HPS Web site in the Midyear Meeting section.
If your abstract is accepted for oral presentation, your computer presentation file(s) must be uploaded to the Secretariat Web site (www.burkinc.net/hpsMY) by 5:00 PM EDT January 20, 2019. These files will be reviewed by the Program Committee for format, compatibility with meeting site software/hardware, and appropriateness. Changes may be required due to font substitutions, differences between the version of software used to create the presentation and that used to display the presentation, or font size/color. Individual visuals may be rejected if presentation guidelines are not followed.
All presenters must check in at the Speaker Ready Room the day prior to their session to ensure any problems with the presentation are corrected.
NOTE: Presenters who wish to make changes to their previously submitted computer presentation will be accommodated as availability allows. Revisions on CD-R or flash drive media will be accepted; Minor revisions may be done on the computer in the Speaker Ready Room on a first-come, first-serve basis.
Instructions for Submitting an Abstract
All abstracts will be printed directly from this on-line submission form. Contact the Secretariat if you are unable to submit your abstract using the on-line submission form.
1. Title: Submit the title in upper and lower case, capitalizing each word. Acronyms should not be used.
2. Author(s): Use full first name for the author's first name. Use middle name initials. Indicate the presenting author. Contact the Secretariat for instructions if there are more than 10 authors.
Enter the affiliation(s) in upper and lower case; e.g., University
of California, Berkeley.
Do not include department name or full address.
4. Abstract: The abstract must be one concise paragraph. Do not include author names or affiliations. Credits should be placed at the end of the text of the abstract. Use an asterisk as an indicator of the credit.
(Note: The minimum abstract length is 150 words and the maximum size of the abstract is restricted to 2000 characters.)
5. Presenting Author Address: Include the complete mailing address. It is essential that the e-mail address is accurate because information or questions regarding abstracts and presentations will be sent via e-mail.
6. Presenting Author cell phone: necessary to contact the author for questions on the abstract and for contact during the meeting.
1. Abstracts that suggest commercialism, either through writing style or trade names, may be rejected.
2. Abstracts should not contain tables, figures, structural formulas, or bibliographic references.
NOTE: Limit use of equations to only those that are new and required to convey the central concepts of the abstract. You must use SI units. Contact the Secretariat if the abstract requires equations, math or Greek symbols, subscripts or superscripts (other than for isotopic identification).
3. Acronyms in the abstracts themselves should be accompanied by the spelled out words in parentheses.
4. The substance of the abstract must not have been presented or published previously.
5. Promissory statements, such as "will be discussed," "will be studied," or "will be analyzed", cannot be accepted. Use present tense, e.g., "is discussed," "is presented," "is analyzed." A well-written abstract includes results and conclusions, not promises.
6. The Program Committee's decision to accept or reject an abstract will be based upon inclusion of the following items.
a. Purpose and title of the work: Is the purpose clearly stated and are the issues current? Is the title descriptive of the abstract?
b. Experimental procedures (if applicable), analytical methods (if applicable) and discussion/review: Are the procedures well described? Is (Are) the discussion/review and/or analytical methods clearly presented?
c. Application or relevance to the field of Health Physics: Is the work relevant or directly applicable?
d. Conclusions: Are the conclusions based on an appropriate quality and quantity of data?
e. Appropriateness of material for presentation: Material which may be considered unprofessional or vulgar will be rejected. Material will not be rejected simply because it may be controversial.Although Co-Chairs for the topical sessions have been established, there will be a need for additional volunteers who will be able to attend to serve as Co-Chairs for other aspects of the meeting: