2019 Health Physics Society Midyear Meeting & Exhibition
17-20 February 2019
San Diego, CA



- Call for Abstracts -

Deadline: 21. September 2018

The 52nd Midyear Meeting will be held in the oceanside city of San Diego, California, 17-20 February 2019. Known for its warm climate and beautiful beaches, San Diego is located on the Pacific coast of Southern California. San Diego offers a variety of activities as well as easy access to nearby parks and the San Diego Zoo. The midyear will not be a topical meeting so we are strongly soliciting the full spectrum of radiation protection specialties. Everyone is welcome to come to share their work to make this a wonderful midyear meeting!

Contributed abstracts are requested for sessions on the following topics:

A. Accelerator
B. Biokinetics/Bioeffects
C. Decommissioning
D. Emergency Planning/Response
E. Environmental
F. External Dosimetry
G. Homeland Security
H. Instrumentation
I. Internal Dosimetry and Bioassay
J. Medical Physics
K. Military Health Physics
L. Non-ionizing
M. Operational Health Physics
N. Reactor Health Physics
O. Regulatory/Legal Issues
P. Risk Analysis
Q. Other Special Session (specify)

Please submit your abstract (including special session abstracts) through this HPS website. Please contact Greg Komp, the Midyear Task Force Chair, regarding Special Sessions (email: 2019hpsmidyear@gmail.com). The deadline for submitting abstracts is 21 September 2018. Submittal & presentation guidelines can be found at http://hps.org/meetings/.

Sheraton San Diego Hotel
HPS Group Rates start at $189 per night. Book your room reservation at https://book.passkey.com/event/49746422/owner/563/home

Meeting Format
Presentations may be in an oral or poster format. Oral presentations are 12 minutes, with an additional 3 minutes for questions. Those choosing the "Poster or Oral" option under the Presentation Format Section on the Abstract form will have the highest probability of acceptance. If there is a compelling reason that a presentation must be in either the oral or poster format exclusively, please explain the reason. Please indicate if you wish to withdraw your abstract in the event that your preference cannot be accommodated.

A submitted abstract is a commitment to present; cancellations should be avoided.

If extenuating circumstances prevent the presenting author from making the presentation, it is the author's responsibility to find an alternate presenter.

Presenters who submit more than one abstract and cancel must find alternate presenters; otherwise, you will be limited to one abstract for future meetings.

Author Eligibility: Any member of the Society, other science professionals, and students may submit an abstract for presentation at the Annual or Midyear Meetings. The priority of abstract acceptance will be as follows: society members, non-members sponsored by Society members, and unsponsored non-members. Sponsors must endorse the abstract by including their name and HPS ID number on the electronic form.

Abstract Acceptance: Notification of acceptance will be sent to the presenting author during November 2018. Please note that the technical session you select is for Program Committee guidance only. Due to scheduling or topical interest, the Program Committee may find it necessary to reassign your presentation to a technical session different from what you selected.

PRESENTATION REQUIREMENTS:

    Computer projection is the preferred presentation format for all sessions. Presentations shall be prepared in Microsoft PowerPoint.

    Guidelines for preparing visuals will be posted on the HPS Web site in the Midyear Meeting section.

    If your abstract is accepted for oral presentation, your computer presentation file(s) must be uploaded to the Secretariat Web site (www.burkinc.net/hpsMY) by 5:00 PM EDT January 20, 2019. These files will be reviewed by the Program Committee for format, compatibility with meeting site software/hardware, and appropriateness. Changes may be required due to font substitutions, differences between the version of software used to create the presentation and that used to display the presentation, or font size/color. Individual visuals may be rejected if presentation guidelines are not followed.

    All presenters must check in at the Speaker Ready Room the day prior to their session to ensure any problems with the presentation are corrected.

NOTE: Presenters who wish to make changes to their previously submitted computer presentation will be accommodated as availability allows. Revisions on CD-R or flash drive media will be accepted; Minor revisions may be done on the computer in the Speaker Ready Room on a first-come, first-serve basis.


Instructions for Submitting an Abstract

Specific Requirements:

All abstracts will be printed directly from this on-line submission form. Contact the Secretariat if you are unable to submit your abstract using the on-line submission form.

1. Title: Submit the title in upper and lower case, capitalizing each word. Acronyms should not be used.

2. Author(s): Use full first name for the author's first name. Use middle name initials. Indicate the presenting author. Contact the Secretariat for instructions if there are more than 10 authors.

3. Affiliation(s): Enter the affiliation(s) in upper and lower case; e.g., University of California, Berkeley.
Do not include department name or full address.

4. Abstract: The abstract must be one concise paragraph. Do not include author names or affiliations. Credits should be placed at the end of the text of the abstract. Use an asterisk as an indicator of the credit.

(Note: The minimum abstract length is 150 words and the maximum size of the abstract is restricted to 2000 characters.)

5. Presenting Author Address: Include the complete mailing address. It is essential that the e-mail address is accurate because information or questions regarding abstracts and presentations will be sent via e-mail.

6. Presenting Author cell phone: necessary to contact the author for questions on the abstract and for contact during the meeting.


Additional Information

1. Abstracts that suggest commercialism, either through writing style or trade names, may be rejected.

2. Abstracts should not contain tables, figures, structural formulas, or bibliographic references.

NOTE: Limit use of equations to only those that are new and required to convey the central concepts of the abstract. You must use SI units. Contact the Secretariat if the abstract requires equations, math or Greek symbols, subscripts or superscripts (other than for isotopic identification).

3. Acronyms in the abstracts themselves should be accompanied by the spelled out words in parentheses.

4. The substance of the abstract must not have been presented or published previously.

5. Promissory statements, such as "will be discussed," "will be studied," or "will be analyzed", cannot be accepted. Use present tense, e.g., "is discussed," "is presented," "is analyzed." A well-written abstract includes results and conclusions, not promises.

6. The Program Committee's decision to accept or reject an abstract will be based upon inclusion of the following items.

a. Purpose and title of the work: Is the purpose clearly stated and are the issues current? Is the title descriptive of the abstract?

b. Experimental procedures (if applicable), analytical methods (if applicable) and discussion/review: Are the procedures well described? Is (Are) the discussion/review and/or analytical methods clearly presented?

c. Application or relevance to the field of Health Physics: Is the work relevant or directly applicable?

d. Conclusions: Are the conclusions based on an appropriate quality and quantity of data?

e. Appropriateness of material for presentation: Material which may be considered unprofessional or vulgar will be rejected. Material will not be rejected simply because it may be controversial.

Although Co-Chairs for the topical sessions have been established, there will be a need for additional volunteers who will be able to attend to serve as Co-Chairs for other aspects of the meeting: If you are interested in serving as Co-Chair for one of these areas, or have any additional questions regarding presentations or the technical topics listed, please contact Greg Komp, the Midyear Task Force Chair (email: 2019hpsmidyear@gmail.com).


ABSTRACTS DUE BY: September 21, 2018

Fields marked with * are obligatory.



Presenting Author Address

Note: Include the complete mailing address and email address. This is the only address in our records for nonmembers and it is essential that both the mailing address and email address are accurate.

*First Name
*Last Name
*Address 1
Address 2
Address 3
*City
State/Province
Country
ZIP/Postal Code
*Phone
*Presenter's cell phone
*E-mail
*E-mail (re-type for verification)
HPS Member ID number
(if HPS Member)



Authors

Author(s): Enter author's first name IN FULL followed by middle initials. Indicate the presenting author.

Affiliation(s): Enter the affiliation(s) in upper and lower case; for example, University of Charleston. Do not include department name or full address.

Author 1 First name in full and middle initials, e.g.: John F: *Last Name: Affiliation:
Author 2 First name in full and middle initials, e.g.: John F: Last Name: Affiliation:
Author 3 First name in full and middle initials, e.g.: John F: Last Name: Affiliation:
Author 4 First name in full and middle initials, e.g.: John F: Last Name: Affiliation:
Author 5 First name in full and middle initials, e.g.: John F: Last Name: Affiliation:
Author 6 First name in full and middle initials, e.g.: John F: Last Name: Affiliation:
Author 7 First name in full and middle initials, e.g.: John F: Last Name: Affiliation:
Author 8 First name in full and middle initials, e.g.: John F: Last Name: Affiliation:
Author 9 First name in full and middle initials, e.g.: John F: Last Name: Affiliation:
Author 10 First name in full and middle initials, e.g.: John F: Last Name: Affiliation:
*Presenting Author
Check if the presenting author is a student
(For informational purposes only)
 
*Email Address of Presenting Author
*I agree having the contact email of the first author published with the online abstract
*Biography of Presenting Author
(limit to 450 characters)



Abstract Information

*Abstract Title
Submit the title in upper and lower case, capitalizing each word.
*Abstract Text
The abstract must be one paragraph with a minimum length of 150 words and no more than 2000 characters. The abstract itself should not include author names or affiliations. Special characters, symbols, superscripts, subscripts, may not be submitted within the system. Isotopes should be entered, for example, as Cs-137. Fractions and superscripts are entered as, for example, dpm/100cm^2.
*Proposed Abstract Topics
Select one
Topic  Accelerator
 Biokinetics/Bioeffects
 Decommissioning
 Emergency Planning/Response
 Environmental
 External Dosimetry
 Homeland Security
 Instrumentation
 Internal Dosimetry and Bioassay
 Medical Physics
 Military Health Physics
 Non-ionizing
 Operational Health Physics
 Reactor Health Physics
 Regulatory/Legal Issues
 Risk Analysis
 Other Special Session (specify below)
If you selected 'Other' above, suggest topic here
*Presentation Format  Poster or Oral
 Poster Only
 Oral Only
I volunteer to be a Session Chair  
HPS Sponsor
if not a member of HPS

Authors who are not members should complete the sponsoring member information including the sponsor's name and membership ID number.
Sponsor's HPS ID
I agree to allow my abstract to be published by the Health Physics Society